Gideon AI · operations assistant

Your business,handled.

Meet Gideon. She reads the inbox, runs the CRM, chases the invoices and drafts the paperwork. You approve. She does the rest.

Book a discovery call See what it does

Live in production with its first client. Built in Perth.

Inbox triageReply draftsCRM and pipelineTax invoicesOverdue chasingE-signatureBranded PDFsSMS and SlackCalendarScheduled reportsStaff trainingAudit trail

The problem

The admin never stops.Neither does Gideon.

Every small business carries the same weight: emails waiting on a reply, leads going cold, invoices nobody chased, paperwork half finished. Gideon works through it around the clock, and brings you only the decisions.

Hand it to Gideon
Reply to the Hendersons about the inspection2 days
Invoice #214 overdue, send a reminder14 days
Log the new enquiry in the CRMthis morning
Send the agreement out for signatureyesterday
Weekly pipeline report for the teamFriday

What Gideon does

One assistant.The whole back office.

Talk it through
01 / INBOX

Every email read, sorted and answered.

Gideon reads your inbox, works out what each message needs, and drafts the reply in your voice with the right attachments. Nothing goes out until you approve it.

  • Search, reply in thread, cc and attachments
  • SMS through your own Twilio number, with consent checks
  • Slack messages to your team
Clear my inbox
02 / CRM

A pipeline that keeps itself up to date.

Contacts, deals, properties and tasks, kept current from your email and calendar. Automations fire when a deal moves, and nothing slips between stages.

  • Pipelines, key dates and follow-up tasks
  • Buyer matching and CSV import
  • Consent tracking built in
Fix my pipeline
03 / INVOICING

Invoices out. Money in.

Gideon raises tax invoices, sends them with the PDF attached, records part payments and chases what is overdue, politely and on time.

  • GST on or off, partial payments
  • Overdue ageing, at a glance
  • Reminders that actually get sent
Get paid faster
04 / DOCUMENTS

Paperwork drafted, signed and filed.

Agreements, reports and letters on your letterhead, sent for e-signature straight from a conversation, with a signing certificate kept on file.

  • Branded PDFs from a sentence
  • E-signature with reminders and a certificate
  • Templates from your own forms library
Draft my documents
05 / ROUTINES

The jobs you forget, done on schedule.

Morning digests, weekly reports, key-date reminders and staff training role-plays, run by Gideon on a timetable you set, with a log you can read.

  • Scheduled reports and digests
  • Calendar events created and moved
  • A training coach for new staff
Automate my week

How it works

Live in weeks,not quarters.

1

Discovery

We sit with your team, map where the hours go, and agree what Gideon takes on first.

2

Connect

Gideon plugs into your email, calendar, files and invoicing. Your data stays in your own encrypted workspace.

3

Delegate

Ask in plain English, or let routines run on a schedule. Gideon drafts, files, chases and reports.

4

Approve

Anything that leaves the building waits for your tap. You stay in charge; the busywork does not.

Start with discovery

Get your evenings back.

A 30 minute call. You tell us where the time goes; we show you what Gideon would take off your plate.

Book a discovery call

Built for your trade

Ready-made forthe way you work.

Real estate

Appraisals, selling authorities, commission, settlement timelines, buyer matching and RPData on your own licence.

Book a demo →

Dental

Recalls, appointment reminders, patient enquiries and the front-desk admin that never ends.

Book a demo →

Optometry

Recall letters, booking follow-ups, frames and lens orders, and clean records for every visit.

Book a demo →

Any office

CRM, invoicing, documents and e-signature work for any service business with an inbox and a pipeline.

Book a demo →

Security

Built likea vault.

An assistant with access to your business has to earn it. Gideon was designed from the first line on the premise that every byte belongs to you.

24hours a day, every day
1encryption key per workspace
0messages sent without approval
Ask about security

Encrypted, workspace by workspace

Your conversations, files and credentials are sealed with a key that belongs to your workspace alone. Delete the workspace and the key goes first.

An audit trail you can read

Every action Gideon takes is written to a tamper-evident log that you can open and check yourself, any time.

You approve what leaves

Emails, texts and invoices wait for your sign-off. Gideon prepares; you decide.

No back doors

Gideon has no command line access to anything, at any setting. Every tool call is checked and logged before it runs.

The alternative

Before you hireanother admin.

A new hireGideon
Ready to workWeeks to recruit, months to ramp upLive in weeks, set up around your business
HoursBusiness hours, minus leave and sick daysAround the clock, every day
ConsistencyDepends on the dayFollows your process, every time, with a log
Grows with youAnother salary for the next hireNew skills switched on as you need them
Who stays in chargeYou manage themYou approve; Gideon does the legwork
See if Gideon fits

Questions

Fair questions.

Ask your own
Does Gideon send things without asking me?

No. Anything that leaves your business, an email, a text, an invoice, waits for your approval. Routine reading, sorting and drafting happens on its own; sending does not.

What systems does it connect to?

Email, calendar, your files, invoicing, Slack and SMS through your own Twilio number, plus RPData for real estate offices on your own licence. If you use something else, raise it on the call and we will scope it.

Where does my data live?

In your own workspace, encrypted with a key that belongs to that workspace alone, and never mixed with another client's data. You can read the audit log of everything Gideon does.

How long does setup take?

It starts with a discovery session to map your workflows. Most of the setup after that is connecting your accounts and switching on the right skills, and is measured in weeks.

What does it cost?

It depends on what Gideon takes on for you. We scope it in discovery and give you a fixed price before any work starts.

Book a discovery call

Let Gideontake it from here.

  • 1
    A 30 minute callTell us how your week runs and where it hurts.
  • 2
    Discovery, in personWe map your workflows with your team and agree what Gideon takes on first.
  • 3
    A fixed proposalScope and price in writing, before any work starts.
We reply within one business day. No obligation.
Book a discovery call